Minutes of the SSCA Executive Council
National Communication Association annual meeting
Miami Beach, FL
November 22, 2003
National Communication Association annual meeting
Miami Beach, FL
November 22, 2003
Call to Order and Welcome
The meeting was called to order by President Marilyn Young at 12:35 p.m. in Fisher B of the Eden Roc Hotel. Members present were Trudy Hanson (Time and Place), Mike Waltman (Outreach Award), Nancy Jackson (visitor), Joy Hart (SCJ Editor), Bob Glenn (SSCA Rep to NCA LC), Cole Franklin, (SSCA Rep to NCA Nom Comm), Mike Eaves (SSCA Rep to NCA Nom Comm), Ken Cissna (VP Elect, 2004 Local Arrangements, Consortium Publications), Terry Thibodeaux (VP), Deborah Hefferin (Community College), Lea Clayton (SSCA Rep to NCA LC), Steve Madden (Instructional Communication), Bob Denton (Resource Development), Bill Harpine (ASHR), Lynne Webb (Osborn Award), Katherine Hendrix (Sisco Award), Renee Edwards (UHC Enhancement), Pam Bourland-Davis (Advertising Manager), Craig A. Smith (Participation Committee), Dan DeGooyer (Language and Social Interaction), Emmett Winn (Nominating Comm, Popular Communication, Kenneth Burke Society), Tina Harris (Minority Recruitment/Retention), Hal Fulmer (Executive Director).
Representatives of Taylor and Francis Publishers and Sage Publishers were introduced and made brief remarks.
The meeting was called to order by President Marilyn Young at 12:35 p.m. in Fisher B of the Eden Roc Hotel. Members present were Trudy Hanson (Time and Place), Mike Waltman (Outreach Award), Nancy Jackson (visitor), Joy Hart (SCJ Editor), Bob Glenn (SSCA Rep to NCA LC), Cole Franklin, (SSCA Rep to NCA Nom Comm), Mike Eaves (SSCA Rep to NCA Nom Comm), Ken Cissna (VP Elect, 2004 Local Arrangements, Consortium Publications), Terry Thibodeaux (VP), Deborah Hefferin (Community College), Lea Clayton (SSCA Rep to NCA LC), Steve Madden (Instructional Communication), Bob Denton (Resource Development), Bill Harpine (ASHR), Lynne Webb (Osborn Award), Katherine Hendrix (Sisco Award), Renee Edwards (UHC Enhancement), Pam Bourland-Davis (Advertising Manager), Craig A. Smith (Participation Committee), Dan DeGooyer (Language and Social Interaction), Emmett Winn (Nominating Comm, Popular Communication, Kenneth Burke Society), Tina Harris (Minority Recruitment/Retention), Hal Fulmer (Executive Director).
Representatives of Taylor and Francis Publishers and Sage Publishers were introduced and made brief remarks.
Minutes
The minutes of the Birmingham Executive Council meeting and Business Breakfast meeting were approved (these minutes were posted on the SSCA web page and had been sent to EC members).
The minutes of the Birmingham Executive Council meeting and Business Breakfast meeting were approved (these minutes were posted on the SSCA web page and had been sent to EC members).
Agenda
The agenda was approved with slight modifications to accommodate a report from the SSCA Nominating Committee out of sequence. A report from the new committee on Resource Development had been left off the agenda and was added.
The agenda was approved with slight modifications to accommodate a report from the SSCA Nominating Committee out of sequence. A report from the new committee on Resource Development had been left off the agenda and was added.
Officer Reports
President Young presented a report on her activities since assuming office at the close of the Birmingham conference. These activities include generating an essay on the Birmingham conference for use in the newsletter or web page, filling all committee slots, preparing for panels for the Tampa conference and preparing for the EC meeting in Miami Beach, and working to bring UHC alums to Tampa.
Vice President Thibodeaux announced that the Tampa conference would have approximately 113 panels, 23 meetings, and over 300 selected/invited participants. He noted that one panel would focus attention on freedom of speech in a democracy in time of war and that special spotlight sessions would be held to honor four long-time members of the Association: Howard Dorgan, Dwight Freshley, Greg Phifer, and John Sisco. He also noted that the off-site event for Tampa would be held in Ybor
City, likely at the Columbia Restaurant.
Immediate Past President Kate Hawkins reported on her activities which included the accomplishment of items from the Strategic Planning Retreat which she led, as President, in January 2003. She also noted those items which were still in process. President Young offered formal thanks for Dr. Hawkins for her work on strategic planning for the Association.
Vice President Elect Cissna discussed his call for papers for the UHC conference in Tampa and noted that the UHC conference would have a theme and a keynote speaker as part of its activities.
Executive Director Fulmer presented a mid-year report on the Association's membership and financial status. He also noted his plans to discontinue the Connections newsletter, based on the recommendations of the Officers' Strategic Planning Retreat. Newsletter items will be moved to the SSCA web page. This move will save the Association approximately $12,000 per year in printing and postage costs.
Advertising Manager Bourland-Davis noted that all advertisements for the upcoming year in the SCJ had been sold and she offered a handout for graduate programs to participate as exhibitors at the UHC reception in Tampa. President Young offered formal thanks to Dr. Bourland-Davis for her work as Advertising Manager.
Editor Hart presented a handout documenting the activities of the Southern Communication Journal. She noted three upcoming special issues: Community and Communication, Organizational Discourse and Citizenship, and Computers and Communication.
The Representatives to the NCA Legislative Council offered their report, noting that NCA dues will be increased for 2004-2005. NCA is investigating the possibility of using electronic balloting in its elections. New NCA Journal editors were announced.
Representatives to the NCA Nominating Committee offered their report and the two NCA candidates for 2nd VP were announced: Steve Beebe and Mike Sproule. Both of these candidates will be invited to participate in the Tampa conference.
President Young presented a report on her activities since assuming office at the close of the Birmingham conference. These activities include generating an essay on the Birmingham conference for use in the newsletter or web page, filling all committee slots, preparing for panels for the Tampa conference and preparing for the EC meeting in Miami Beach, and working to bring UHC alums to Tampa.
Vice President Thibodeaux announced that the Tampa conference would have approximately 113 panels, 23 meetings, and over 300 selected/invited participants. He noted that one panel would focus attention on freedom of speech in a democracy in time of war and that special spotlight sessions would be held to honor four long-time members of the Association: Howard Dorgan, Dwight Freshley, Greg Phifer, and John Sisco. He also noted that the off-site event for Tampa would be held in Ybor
City, likely at the Columbia Restaurant.
Immediate Past President Kate Hawkins reported on her activities which included the accomplishment of items from the Strategic Planning Retreat which she led, as President, in January 2003. She also noted those items which were still in process. President Young offered formal thanks for Dr. Hawkins for her work on strategic planning for the Association.
Vice President Elect Cissna discussed his call for papers for the UHC conference in Tampa and noted that the UHC conference would have a theme and a keynote speaker as part of its activities.
Executive Director Fulmer presented a mid-year report on the Association's membership and financial status. He also noted his plans to discontinue the Connections newsletter, based on the recommendations of the Officers' Strategic Planning Retreat. Newsletter items will be moved to the SSCA web page. This move will save the Association approximately $12,000 per year in printing and postage costs.
Advertising Manager Bourland-Davis noted that all advertisements for the upcoming year in the SCJ had been sold and she offered a handout for graduate programs to participate as exhibitors at the UHC reception in Tampa. President Young offered formal thanks to Dr. Bourland-Davis for her work as Advertising Manager.
Editor Hart presented a handout documenting the activities of the Southern Communication Journal. She noted three upcoming special issues: Community and Communication, Organizational Discourse and Citizenship, and Computers and Communication.
The Representatives to the NCA Legislative Council offered their report, noting that NCA dues will be increased for 2004-2005. NCA is investigating the possibility of using electronic balloting in its elections. New NCA Journal editors were announced.
Representatives to the NCA Nominating Committee offered their report and the two NCA candidates for 2nd VP were announced: Steve Beebe and Mike Sproule. Both of these candidates will be invited to participate in the Tampa conference.
Standing Committee Reports
Committee on Committees: President Young noted that the Association's committee membership was completed and had been transmitted to all committee members.
Constitution: No report
Finance: No report. The committee will work with the Executive Director in the preparation of the 2004-2005 budget to be presented at the Tampa conference.
Local Arrangements: Proceeding on schedule for the Tampa conference.
Minority Recruitment/Retention: No Report
Nominating Committee: Candidates for the following SSCA offices were announced:
VP Elect: Katherine Hendrix and Charles Tardy
Rep to NCA LC: Debbie Phillips and David Sutton
Rep to NCA Nom Comm: Kim Golombisky and John Allen Hendricks
A motion to approve these candidates as the election slate for the 2004 elections was made, seconded and the motion was approved unanimously.
Publications: No report
Resolutions: No report
Time and Place: Dr. Hanson discussed the top two cities for consideration for 2007 and 2008: Louisville, KY and Savannah, GA. She and the Executive Director will make site visits to these two locations in the spring of 2004 and she will bring forward a formal report on these two locations at the Tampa conference. She also discussed the 2006 conference to be held in Addison (North Dallas), Texas.
Resource Development: Dr. Denton delivered a thorough and well-received preliminary proposal on ways in which the Association can strategically develop its resources. These materials will be discussed further at the Tampa conference and will be transmitted to the EC members prior to that conference by the Executive Director.
Committee on Committees: President Young noted that the Association's committee membership was completed and had been transmitted to all committee members.
Constitution: No report
Finance: No report. The committee will work with the Executive Director in the preparation of the 2004-2005 budget to be presented at the Tampa conference.
Local Arrangements: Proceeding on schedule for the Tampa conference.
Minority Recruitment/Retention: No Report
Nominating Committee: Candidates for the following SSCA offices were announced:
VP Elect: Katherine Hendrix and Charles Tardy
Rep to NCA LC: Debbie Phillips and David Sutton
Rep to NCA Nom Comm: Kim Golombisky and John Allen Hendricks
A motion to approve these candidates as the election slate for the 2004 elections was made, seconded and the motion was approved unanimously.
Publications: No report
Resolutions: No report
Time and Place: Dr. Hanson discussed the top two cities for consideration for 2007 and 2008: Louisville, KY and Savannah, GA. She and the Executive Director will make site visits to these two locations in the spring of 2004 and she will bring forward a formal report on these two locations at the Tampa conference. She also discussed the 2006 conference to be held in Addison (North Dallas), Texas.
Resource Development: Dr. Denton delivered a thorough and well-received preliminary proposal on ways in which the Association can strategically develop its resources. These materials will be discussed further at the Tampa conference and will be transmitted to the EC members prior to that conference by the Executive Director.
Awards Committees
No formal reports were made but various issues were discussed, including ways to enlarge the candidates' pool for each of the awards. Information about the awards and the nomination/selection process will be transmitted to the membership by the Executive Director in the late fall or early spring.
No formal reports were made but various issues were discussed, including ways to enlarge the candidates' pool for each of the awards. Information about the awards and the nomination/selection process will be transmitted to the membership by the Executive Director in the late fall or early spring.
Divisions/Interest Groups
No formal reports were offered but general discussion of the divisions and their activities ensued.
No formal reports were offered but general discussion of the divisions and their activities ensued.
Ad Hoc Committees
Journal Editor: The position will be advertised on the SSCA web page and on CRTNET.
Executive Director: This position will also be advertised on the web page and the committee will solicit nominations.
Ad Manager: Progress is being made and the position will be advertised on the SSCA web page.
Electronic/Consortium Publishing: This group will begin virtual discussions following NCA.
Voting and Participation: This group solicited ideas on how to get more members involved in the Association activities. Surveying the membership was considered.
UHC Enhancement: This group brought forward a number of items, including the need to get the UHC into the SSCA constitution and to naming opportunities for the UHC as well as fund-raising.
Journal Editor: The position will be advertised on the SSCA web page and on CRTNET.
Executive Director: This position will also be advertised on the web page and the committee will solicit nominations.
Ad Manager: Progress is being made and the position will be advertised on the SSCA web page.
Electronic/Consortium Publishing: This group will begin virtual discussions following NCA.
Voting and Participation: This group solicited ideas on how to get more members involved in the Association activities. Surveying the membership was considered.
UHC Enhancement: This group brought forward a number of items, including the need to get the UHC into the SSCA constitution and to naming opportunities for the UHC as well as fund-raising.
Unfinished Business
None
None
New Business
President Young briefly discussed her intentions to bring forward in Tampa for consideration a constitutional amendment which would address the number of members on the EC agenda.
President Young briefly discussed her intentions to bring forward in Tampa for consideration a constitutional amendment which would address the number of members on the EC agenda.
Announcements
Faculty positions were announced for UNC-Greensboro, Florida State University, and Auburn University.
Faculty positions were announced for UNC-Greensboro, Florida State University, and Auburn University.
Adjournment
President Young adjourned the meeting at 2:55 p.m.
President Young adjourned the meeting at 2:55 p.m.